Connect the scope to the cost report
The quote, accepted revisions and delivery stages should use the same project reference as contractor invoices, storage and other direct costs. Proposed changes remain separate from approved fees. The project manager supplies estimates of the remaining work.
Customer advances, invoiced milestones and collections are different measures. The accountant’s recognition policy determines how they connect to reported revenue, and the supporting schedule should explain the distinction.
Make recurring costs comparable
Software, storage and shared technical staff may support several projects. We record the agreed allocation and label what remains in overhead. Otherwise a project can appear inexpensive simply because shared costs were assigned elsewhere.
Illustrative example: a final delivery needs more revisions
A Burnaby studio completes the agreed cut, then receives additional revision requests. The manager documents the approved scope change and expected contractor time. The resulting report lets the owner compare the extra fee with its cost rather than treating every late invoice as an unexplained overrun.
Questions about this work
Can reports show margin by project?
Yes, with consistent definitions of revenue, direct costs and shared allocations. Open changes and estimates should be disclosed.
Do you decide when revenue is earned?
The accountant determines the policy from the contract and applicable standards. We collect the approval and delivery evidence needed for that decision.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review