Connect the order to the invoice
Purchase orders, receiving records and supplier bills may arrive separately. Consistent references allow unmatched items to be listed and resolved. Returns, shortages and credits should preserve the original order rather than becoming unrelated adjustments.
Customer credit accounts need accurate receipt allocation and delivery evidence. A short payment should retain the agreed reason so the next collection action addresses the real balance.
Keep goods held elsewhere visible
Third-party storage, customer-owned goods or items in transit can require distinct records. The accountant reviews ownership and cutoff treatment. A physical quantity count does not by itself establish what belongs in the business’s inventory value.
Illustrative example: a supplier delivers fewer units
A Burnaby wholesaler orders 500 units but receives 470. The receipt record documents the 30-unit shortage while the supplier resolves the claim. Matching the eventual credit or second delivery avoids paying for an unexplained difference or recording the missing stock as available to sell.
Questions about this work
Can you reconcile stock and supplier balances together?
Yes. The receiving and invoice records make the connection possible, with count responsibilities and valuation policy separately agreed.
Will you set customer credit limits?
We can provide accurate balances and collection history. Commercial credit decisions remain with the authorized owner or manager.
Put this into practice
Sources and current guidance
A practical next step
Bring the records you have.
We can identify missing information, agree on the scope and organize the next bookkeeping step.
Request a bookkeeping review